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European Chilled Distribution

 Dangerous Goods Notes


How and when to use the DGN

When dangerous goods are transported, the consignment must be accompanied by a transport document that contains information declaring the type and nature of the goods. The DGN enables the shipper to complete one standard document for all consignments irrespective of port or inland depot.


By doing so, it provides the receiving authority with complete, accurate and timely information as well as providing all

those with an interest in the consignment with adequate information at each stage of the transport movement. The greatest benefit of using the DGN is that receiving authorities have clear and precise information on the way the goods

should be handled.


The DGN reflects the documentary requirements of the International Maritime Dangerous Goods (IMDG) Code, the Regulations concerning the International Carriage of Dangerous Goods by Rail (RID) and the European Agreement concerning the international carriage of dangerous goods by road (ADR).


Transport regulations

Dangerous goods transported solely within Ireland are subject to the provisions of ADR /RID or the IMDG Code as appropriate. Thus the carrier is required to ensure that a transport document accompanies the consignment of most dangerous goods and it is the duty of the consignor to ensure that it is made available. Further the consignor and carrier are required to keep a written record of the information contained within the transport document and to retain

it for 3 months.


Who should complete the dangerous note?

The dangerous goods note must be completed by the consignor, a specific requirement of ADR and RID.


Remember: Any inaccuracies and omissions in the data you provide may compromise safety, result in confusion, add extra costs and delay consignments.


Who should complete the Container/Vehicle Packing Certificate (CVPC)

It is the duty of the person filling the container to sign this part of the document. Where a consignor loads the complete container then the duty lies with the consignor and his staff. Where shipments are LCL and individual consignors load groupage into a container the issue of signing the CVPC is more complicated and the following offers some guidance:

Where a consolidator collects groupage and loads a container with the various goods the duty lies with the consolidator.


Guidance on Using the DGN

It is most important to follow the booking and receiving procedures as specified by shipping lines, carriers and receiving authorities. Further points to consider in completing the DGN are given below:


 - If a DGN is used to document a consignment containing compatible dangerous and non-dangerous goods, the dangerous    goods should be listed first, or otherwise emphasised.


 - Wherever possible, a Standard Shipping Note or equivalent consignment document should be used for non-dangerous goods


 - The non-completion of any boxes on the DGN relating to the dangerous goods and required by the regulations is a duty of     the consignor and other information is a subject for resolution between the parties


 - The DGN must, wherever possible, be completed mechanically i.e. by typewriter, aligned documentation systems or computer.     Hand-written documents are often illegible and prone to be misread


 - Only goods for one shipment or journey may be shown on one DGN


 - If necessary continuation sheets attached to each copy of the DGN may be used and should be page numbered


 - For sea transport, Emergency Schedule numbers (EmS) and the Medical First Aid Guide table number (MFAG) need not be    provided by shippers except in the comparatively few instances where specified in the IMDG Code. However, for commercial    purposes some carriers require the information to be provided. Exporters (Shippers) should check with the freight forwarder or    shipping line.



Dangerous Goods Completion Guide.pdf



In the below, paragraphs which are highlighted red are mandatory under the provisions of IMDG / RID / ADR


1. Exporter (Shipper, Consignor, Sender)

Name and address including postcode.


2. Customs Reference/Status

This box should be used by the exporter to declare the Unique Consignment

Reference (UCR) for the export movement. The construction of the declaration UCR

(DUCR) should follow the format required by Revenue & Customs, including the use

of alpha numeric characters and spaces and hyphens.

Tariff and Public Notice No. 275. Exporters should NOT use this box for the purpose

of quoting just the commercial reference of the consignment (see Box 4 below).

This box should NOT be used for declaring the Master UCR (MUCR) - see Box 12

below – or consignments in FREE CIRCULATION moving solely within the EU.


3. Booking number

Booking reference number of carrier (shipping line, combined transport operator).


4. Exporter's reference

Consignment reference designated by the exporter - optional if already quoted as

part of the DUCR in Box 2.


5. Forwarder's reference

Consignment reference designated by the forwarder (if any).


6. Consignee

Should be used for name & address including post code of the consignee/importer


6A. DSHA Notification

There is a requirement under DSHA (Dangerous Substances in Harbour Areas)

regulations to pre-notify the movement of dangerous goods into harbour areas to

the Harbour Master. A cross ("X") should be placed in the box of the person

responsible for pre-notification. Prior notice must be given to the port before the

dangerous goods arrive. The period is usually a minimum of 24 hours but is often

less for ro/ro ports. The DGN may be accepted as pre-notification.


7. Freight Forwarder

Name, address of freight forwarder (if any), including postcode.


8. International Carrier

Name of shipping line or combined transport operator.

Not required by sea for short sea Roll on/roll off consignments


9. Other Irish Transport Details

Information required in this box will differ depending on the consignment in

question and the specific information and procedural requirements of receiving

authorities and shipping lines e.g. delivery address, ICD terminal, vehicle booking

reference, receiving dates, name of receiving authority, haulier's collection

Instructions.


10. Vessel and port of loading.

Vessel name and port of loading e.g. MV Canadian Explorer, Liverpool.


11. Port of discharge and destination.

Name of the port of discharge and the ultimate destination (if inland carriage is

included) e.g. Casablanca, Marrakech.


12. Consignment Information

a. the UN Number preceded by the letters "UN".

b. the Proper Shipping Name (supplemented when applicable with the technical

name) Trade names alone are not acceptable.

c. the Class, or when assigned the division of the goods, including for Class 1 the

compatibility group letter followed by any subsidiary hazard class which should be

shown in brackets;

d. the Packing Group, where assigned, for the substance which may be preceded

with the letters "PG" (e.g.PG II)

e. the appropriate tunnel code eg. (C/D), (D/E)


Examples

"UN 1098 ALLYL ALCOHOL, 6.1 (3), I, (C/D)" or

"UN 1098 ALLYL ALCOHOL, 6.1 (3), PG I, (C/D)"

"UN 2924 FLAMMABLE LIQUID, CORROSIVE, N.O.S (Potassium hydroxide solution in

alcohol) , 3(8), PGII, (C/E), (D/E)


f. Additional Information required by modal regulations following a-e

For ADR: The tunnel Code unless you are certain the goods will not pass through a tunnel

For IMDG Code: The flashpoint, marine pollutant, limited quantity etc


Particular attention should be paid to the following:

- Requirements for Specific Classes, including infectious and radioactive material.

- Salvage Packaging,

- Waste,

- Elevated Temperatures.

- Empty Uncleaned Packagings and Tanks


This is not a comprehensive list of additional information


g. The Number and Kind of Packages e.g. 2 x 250 L steel drums; 3 x fibreboard

boxes each containing 48 kg.

(There is no need to specify details of inner receptacles or inner packaging’s).

The total amount of dangerous goods in each package, eg,

3 x fibreboard boxes each containing 48 kg – Total 144kg


Note: UN Packaging codes (1A1, 4G, etc) may only be used to supplement a package

description. E.g. "steel drum (1A1)". They must not be used on their own.


Overpacks

Where a number of boxes or drums, for example, are consolidated onto pallets or

into larger boxes for ease of handling then the description on the DGN should state

that the packages are overpacked. NOTE, a pallet is not a package.


Variations in requirements between the Dangerous Goods Regulations:

In a few circumstances the requirements for a particular substance or article may be

significantly different between the IMDG Code and RID/ADR. In such cases the

provisions of Chapter 1.1.4.2 of the ADR Agreement and RID Regulations

(consignments that fully meet the requirements of the IMDG Code for packing,

mixed packing, marking and labelling shall be accepted for carriage under ADR/RID

in a transport chain including maritime transport), a statement shall be included in

the transport document as follows; "Carriage in accordance with 1.1.4.2.1"


h. Customs: Where a consignment forms part of a consolidation or groupage

movement this box should also be used to declare the Master UCR (MUCR). The

consolidator or groupage operator should construct the MUCR in accordance with

the format prescribed by HM Revenue & Customs, including the use of alpha

numeric characters and spaces, hypens and forward slashes. The consolidator or

groupage operator should normally add the MUCR to a Standard Shipping Note

already completed by the Exporter.


13. i. Net weight (kg) of goods

The net weight (kg) for each separate dangerous goods description.

Note only required for explosives (Class 1)


13A. i. Gross weight (kg) of goods

The weight of the merchandise in its export packaging in kilograms for each

separate goods description included on the DGN.

NOTE: DG rules require the total quantity they do not specify whether it should be

mass (KG) or volume (L) but it must be shown for each Proper Shipping Name

ii. Total gross weight of goods

The total gross weight in kilograms of the goods should be entered.

For containerised goods this excludes the weight of the container.


14. i. Cube (m3) of goods

Measurement of goods in cubic metres for each separate goods description

indicating whether pallet measurements are included

ii. Total cube of goods

The total cubic measurement of the goods. Package dimensions of abnormal loads.

Not required by sea for short sea roll on/roll off consignments


15. Container/vehicle packing certificate and declaration (CVPC)

Note: the CVPC is required only for sea transport, including combined journeys.

For container/vehicle loads - name of company, name/status of declarant, place and

date (where and when signed), signature of person responsible for the

packing/loading of the dangerous goods into the container/vehicle.

NB: The container/vehicle packing certificate and declaration serves a separate

function to the dangerous goods declaration, and the two are very often signed by

different people. However, for the sake of convenience the two declarations are

included in the same document.

The consignor (exporter) of the goods is responsible for signing the dangerous

goods declaration (box 17), but the declaration under the container/vehicle packing

certificate (box 15) must be signed by whoever is responsible for packing/loading

the dangerous goods into the container/vehicle.

It is clearly inappropriate for the consignor to sign the packing certificate (box 15), if

the packing/loading is undertaken elsewhere - e.g. at a groupage or consolidation

depot, or at an outside warehouse.


16. Container identification number/vehicle registration number

e.g. ACLU 269687/4.


16A Seal Number(s)

The number as shown on exporter's and/or Customs' seals used to secure the

container/trailer.


16B Container/vehicle size and type

e.g. 40ft GP. The ISO code for container size/type may be used although this is not

Mandatory.


16C Tare (kg)

The tare weight as marked on the container safety convention (CSC) plate.


16D Total gross weight (including tare) (kg)

Total weight of boxes 13A and 16C.


NOTE: Boxes 16-16D will normally need to be completed by the haulier or carrier


17. Declaration

i. Name and telephone number of shipper preparing this note

ii. Name/status of declarant - name and position within the company of the person

preparing the DGN.

iii. Place and date - place and date of signature


Signature of declarant - signature of a responsible person who is familiar with the

nature of the danger(s) of the goods and with the legal requirements and liabilities

which apply to the shipment of dangerous goods (see box 10A of the DGN – the

Dangerous Goods Declaration).


NOTE: This box only need be completed when there is a sea journey .

Declarations and signatures are not required for road or rail journeys







Dangerous Goods Note Template

DGN Box by Box Completion Guide

Box by Box  Completion Guidelines